Kentucky Derby Party Invitations Ideas

The Kentucky Derby is the most popular horse race in the United States and your Kentucky Derby party invitations should not be taken lightly. In fact, this race is sometimes also known as the “most exciting two minutes in sports.” The special event is held every year on the first Saturday of May. The race takes place at Churchill Downs, Louisville, Kentucky. 

Let’s be honest. In relation to Kentucky Derby Party invitations, professionals and non-professionals will almost always find a common way to invite their guests to the Kentucky Derby party. As a creative event planner shouldn’t you be thinking outside the box?

It’s time to be different!

Creative Kentucky Derby Party Invitations

Why are creative Kentucky Derby Party invitations so important? Because engaging your guest list with your exciting upcoming event is a must! It’s true that guest engagement is the driving force behind you having a successful event, large or small. However, creativity is what will make it stand out.

There’s just one final piece to this puzzle that makes all the difference in the world. Personalization! If you have ever received a hand-written invitation, the first impression you had was no doubt a sincere feeling of how much you mean to whoever is inviting you. When done correctly, personalized invitations create a buzz and a memorable experience, and, for business, personalized invitations make connections that positively impact any event.

So, how can you up your creativity game and ensure you deliver something unique and original? Think Inside-The-Box — the Gigeo® personalized invitation box!

It’s time to be creative, different and personalize your Kentucky Derby Party invitations.

Planning A Kentucky Derby Party?

It is better if you plan the party a few weeks before the actual race. You would want to be sure that your friends don’t make any other plans. Sending an invitation 3 to 4 weeks before the derby day is ideal.

Everything about the derby will be fun; the party, the race, the women in those Kentucky Derby Hats, and the food and drinks to say the least.

It depends on you whether the party has to be simple or luxurious. All that matters is the party should be fun and entertaining for everyone. Once you hear “And they’re off,” you’ll realize that the party is just starting. You can surprise your friends with some knowledge about the previous derby games and their winners. You can easily search for the details about each derby race since 1875.

Kentucky Derby Party Drinks and Food

If you’re planning to host a Kentucky Derby, make sure the food is on point from the starting gate to the finish line. The Kentucky Derby is tied to decadence and luxury so be sure to provide delicious appetizers and hors d’oeuvres. You should also have the option for your guests to drink alcoholic or non-alcoholic drinks. Keep in mind that not all guests may be willing to drink alcohol.

How To Write A Kentucky Derby Party Invitation?

Are you planning a sports party, children’s theme party, a fun casino night party, trade show event or maybe a bridal shower? Whatever your reason for organizing a party or event, you’ll need to identify all of the important details. Once you are past the initial planning stages, all that’s left is finishing the event planning and sending out the invites.

Sending party and event invitations is the best way to communicate to your guest what the event is about or what it is that you are celebrating.

Guidelines for Writing Kentucky Derby Party Invitations

The following guidelines are the basic questions you need to answer in your Kentucky Derby Party invitation. This information can be summarized as the who, what, when, where, and why of the party or event.

Use the wording and design of your Kentucky Derby Party invitation to tell your guests why you are throwing the party. For example, if it’s for a birthday party, make sure to include who it’s for and age they are celebrating.

Provide the name of the host for the party or event.

Tell the recipients what the party is all about and what to expect. This can include the description of your theme, activities, and any requests of the guests.

State the date and time of your party or event. Always include the day of the week as well. For instance, Saturday August 11th 2:00PM to 5:00PM

Be clear on the location. Give the physical address and if off-site, also include the name of the business and phone number for directions.

How to Write A Kentucky Derby Party Invitation – 9 Steps

1. Announce you are having a Kentucky Derby party.
2. Mention for who or what you are having the party or special event for.
3. Personalize your invitations and say it won’t be the same without them.
4. Add detail about the party so that guests know when it is, and what to expect.
5. Let them know what to wear. i.e. cocktail dress, black-tie, business, casual, themed.
6. Include the venue name and address and other pertinent information.
7. Mention that food and drinks will be provided.
8. Request that everyone RSVP by specific date.
9. Tell them how to RSVP. i.e. phone, email, text message or snail mail.

Three important things to be thinking about for your event planning.

1. Party and Event Planning Objectives and Goals
The first step when planning your event is to establish a measurable goal and objective.

Are you aiming to have an attendance of 50, 200 or 1000+ people? Are you raising money with a financial target for a charity? Are you generating leads at a product launch party? Are you in charge of marketing a restaurant grand opening?

Example Objectives and Goals:

+ Building Community Pride
+ Selling Party Supplies
+ Renting Venue Space
+ Selling Products
+ Increasing Tourism
+ Increase Staff Loyalty
+ Promoting Volunteering Programs
+ Increasing Brand Awareness

2. Budgeting for Your Event Ideas

+ Small Venues – Restaurant, Bar, Hotel, Ball Room, Winery, Clubs, Art Gallery, Auction House
+ Large Venues – Arenas, College, Conference Center, Botanical Garden, Beaches, Museum
+ Venue Logistics – Accessibility, Valet Parking, Contracts, Permits, Insurance
+ Invitations – Gigeo® Luxury Invites, Digital(email), Direct Mail, Priority Mail, Postcards Invitations
+ Food – Food Trucks, BBQ, Sit-downs Dinner, Donut Boards, Hors D’oeuvres, Taco Bars
+ Drinks – Soft Drinks, Self-Serve Bars, Libations, Wine Tasting, Cocktails, Bartenders
+ Live Entertainment – DJ, Concert, Silent Auction, Photo Booth, Ventriloquist, Celebrity Impersonators
+ Virtual Entertainment – Virtual Escape Room, Mini Masterclasses, Virtual Tours, Digital Auctions
+ Gifts / Giveaways – Luxe Swag Bags, Headphones, Bluetooth Speakers, Touch Screen Gloves, Beach Towels
+ Décor – Props, Lighting, Backdrops, Theme, Flowers, Fabrics, Tables, Chairs, Balloons, Posters
+ Staffing – Volunteers, Security, Hosts, Emcee, Outsourced Labor, Employees
+ Marketing – Conventional Advertising, Influencer Shout-outs, Video Invitations, Social Media
+ Audio Visual – Speakers, Microphones, Projectors, Big Screens, Lights, Still Cameras, Video Cameras
+ The Unknowns – Even the best-planned event will have some additional expenses so don’t get caught off-guard!

3. Publicity, Marketing and Promotion

+ Social Media – Linkedin, Snap Chat, YouTube, Twitter, Instagram, Facebook
+ Press and Media – News, Radio, Sponsors, Write-ups
+ Influencers – Event Calendars, Newsletters, Announcements, Blogs
+ Printed – Signage, Postcards, Brochures, Flyers

https://en.wikipedia.org/wiki/Corporate_entertainment