Conference Invitations

How about we get right to the point. With regards to Business Conference invitations, professionals and non-professionals alike can use common invitations. Those includes luxury invitations, online ecards, one fits all video invitations and invitation templates for organizing the conference and other company functions. As an innovative event planner shouldn’t you be thinking outside the box? It’s time to be different!

Creative Conference Invitations

Why are creative Business Conference invitations so important? Because engaging your guest list with your exciting upcoming event is a must! It’s true that guest engagement is the driving force behind you having a successful event, large or small. However, creativity is what will make it stand out.

There’s just one more piece to this puzzle that makes all the difference in the world. Personalization! If you have ever received a hand-written invitation, the first impression you had was no doubt a sincere feeling of how much you mean to whoever is inviting you. When done correctly, personalized invitations create a buzz and a memorable experience, and, for business, personalized invitations make connections that positively impact any event.

So, how can you up your creativity game and ensure you deliver something unique and original? Think Inside-The-Box — the Gigeo® personalized invitation box!

Business Conference Invitations Wording Ideas

Here are some invitation wording samples and templates to help get you headed in the right direction.

Note: (The templates below are not video invitation scripts that Gigeo® uses with our celebrity impersonators.)

Updated wording ideas for Non-Traditional Bridal Shower invitations are on the way! In the meantime, listed below are invitation formats and general invitation examples.

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How To Write A Business Conference Invitation?

Are you planning a fundraising gala, product launch at trade show, community event or maybe a Halloween party? Whatever your reason for planning a party or event, you’ll need to identify all of the important details. Once you are past the initial planning stages, all that’s left is finishing the event planning and sending out the invitations.

Sending party and event invitations is the best way to communicate to your guest what the event is about or what it is that you are celebrating.

Guidelines for Writing Business Conference Invitations

The following guidelines are the basic questions you need to answer in your Business Conference invitation. This information can be outlined as the who, what, when, where, and why of the event or party.

Use the wording and design of your Business Conference invitation to tell the guests why you are throwing the party. For example, if it’s for a birthday party, make sure to include who it’s for and age they are celebrating.

Provide the name of the host for the party or event.

Tell the recipients what the party is all about and what to expect. This can include the description of your theme, activities, and any requests of the guests.

State the date and time of your party or event. Always include the day of the week as well. For instance, Tuesday May 9th from 7PM to 9PM.

Be clear on the location. Give the physical address and if off-site, also include the name of the business and phone number for directions.

How to Write A Business Conference Party Invitation – 9 Steps

1. Announce you are having a Business Conference party.
2. Mention for who or what you are having the party or special event for.
3. Personalize your invitations and say it won’t be the same without them.
4. Add detail about the party so that guests know when it is, and what to expect.
5. Let them know what to wear. i.e. cocktail dress, black-tie, business, casual, themed.
6. Include the venue name and address and other pertinent information.
7. Mention that food and drinks will be provided.
8. Request that everyone RSVP by specific date.
9. Tell them how to RSVP. i.e. phone, email, text message or snail mail.

Three essential areas to think about for your event planning.

1. Party and Event Planning Objectives and Goals
The very first step when planning your event is to establish a tangible goal and objective.

Are you aiming to have an attendance of 50, 200 or 500 people? Are you planning a business open house? Are you planning a CEO’s retirement party? Are you having a restaurant soft opening?

Example Objectives and Goals:

+ Introducing New Local Businesses
+ Selling Party Supplies
+ Renting Venue Space
+ Selling Cars
+ Increasing Hotel Occupancy
+ Marketing Objectives
+ Promoting Education
+ Stronger Social Media Presence

2. Budgeting for Your Event Ideas

+ Small Venues – Restaurant, Sports Bar, Hotel, Ball Room, Winery, Clubs, Art Gallery, Auction House
+ Large Venues – Stadiums, College, Conference Center, Botanical Garden, Beaches, Museum
+ Venue Logistics – Permits, Insurance, Accessibility, Valet Parking, Contracts
+ Invitations – Gigeo® Premium Invitations, Digital(email), Direct Mail, Priority Mail, Postcards Invitations
+ Food – Food Stations, BBQ, Multi-Course Dinner, Donut Boards, Appetizers, Wine Bar
+ Drinks – Self-Serve Bars, Soft Drinks, Cocktails, Bartenders, Wine Tasting, Libations
+ Live Entertainment – Ventriloquist, Celebrity Impersonators, Photo Booth, Silent Auction, Concert, DJ
+ Virtual Entertainment – Virtual Tours, Virtual Escape Room, Mini Masterclasses, Digital Auctions
+ Gifts / Giveaways – Phone Cases, Touch Screen Gloves, Premium Swag Bags, Beach Towels, Bluetooth Speakers
+ Décor – Flowers, Chairs, Balloons, Posters, Lighting, Backdrops, Fabrics, Theme, Props, Tables
+ Staffing – Security, Hosts, Outsourced Labor, Employees, Volunteers, Emcee
+ Marketing – Social Media, Influencer Shout-outs, Conventional Advertising, Video Invitations
+ Audio Visual – Video Cameras, Speakers, Microphones, Projectors, Big Screens, Lights, Still Cameras
+ The Unknowns – Even the best-planned event will have some additional expenses so don’t get caught off-guard!

3. Publicity, Marketing and Promotion

+ Social Media – Twitter, Instagram, Facebook, LinkedIn, Snap Chat, YouTube
+ Press and Media – Write-ups, Sponsors, Radio, News
+ Influencers – Announcements, Blogs, Newsletters, Event Calendars
+ Printed – Brochures, Signage, Billboards, Flyers, Postcards

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